Keeping Everything In The Right Place

Keeping Everything In The Right Place

Storage units and warehouses are big business as many people are increasingly unwilling to get rid of anything. This is especially true with many businesses that are confused by record retention requirements for a variety of records. Some income tax and business tax forms are required to be kept for seven years and some personnel files may need to be kept forever. What does a business do with all of these records?

If any documentation produced by a company is not covered under a state or federal law, the company should have its own policy in regards to how long the records may be useful and specific information in the policy as to when the records are to be destroyed. In many cases, this will create a space problem for many businesses and they are uncomfortable about putting boxes of important documents in their basement or garage. A basement or garage is not the best place to store these documents anyway and certainly not the safest choice that can be made.

For those businesses without electronic storage of their documentations, they will probably need to find a place in which all the important papers can be maintained safely and securely. Storage warehouses can be quite useful to many businesses provided they can promise to damage due to weather, insects, rodents or other customers. Security will be the prime consideration when a business needs storage space, but making sure they papers are not eaten by other visitors in the building will also be a must.

Storage facilities are also useful for individuals who may receive a temporary job assignment for a year or more, and have to move from their house or apartment while they are gone. They do not want to sell everything they own and instead will look for a place in which it can be stored for the duration of their trip. Temperature-controlled facilities are available at higher prices that those without heat or humidity control, but they are often more in demand. This is also true for the parent who has a child with things that are needed for six months to a year and then not needed until the next child comes along.

Think about the homeowner who just bought a second car and has place to keep their riding lawnmower during the winter. Perhaps a little extra service of offering to pick up large items at the home and take them to you storage facility for them will attract new business. Not everyone has a truck to move larger items and may not be willing or able to pay to rent one. Offering the option of free pick up in exchange for a storage contract for a set number of months, will entice more people to use your services.

Electronic records require very little space in a warehouse or a garage, but can quickly fill a computer’s hard drive. A server can be used by different companies, provided there are measures in place to prevent one customer from accessing the information for another one. They can deliver by file transfer and recall the information when needed, and several companies can make buying a large server more cost efficient.